Outlook Express & attachments

Outlook Express & attachments

By Richard Heller

Outlook Express & attachments

With the widespread use of digital cameras and photos on CD, it is now easier than ever to send photos via e-mail to your friends and relatives. But there is one major problem with this: the files created by these photos can be so large that you may not be able to e-mail them unless you follow a few simple steps.

The first thing that you should do is find out how large your e-mail box is and if there is a limit to the size of the message. You can usually find this information or your e-mail supplier’s FAQ page and will be similar to the following:

“Your mailbox has a maximum capacity of 10MB, which is stored on our server. This 10MB includes the mail we store for you before you check for messages. After you check for messages and they are transferred from our server to your computer, through Microsoft Outlook, your mailbox will be empty.

Within the 10MB capacity, you are allotted a maximum of 2MB of data for individual e-mail messages. Any e-mail message sent to you that is over 2MB in size will be rejected. Please also note that there is a 2MB limit on the messages you send out.”

If you are using Outlook Express, here are the steps that you should take in order to send your files:

1. Start Outlook Express and go to “Tools/Accounts” to bring up the “Accounts Properties” box.

2. In the “Internet Accounts” box select the ‘Mail’ tab and select the account that is to be used to send the file, then click on “Properties” on the right side of the box. Please note that there may be only one account shown, depending on how many others in your family use e-mail.

3. In the “Properties” box click on the “Advanced” tab and then click on “Setting.” Click on “Break apart” and change the size to “100KB” then click “OK.”

4. Create the e-mail message using the account selected in step 2.

5. After the message is written, attach the file or photo by selecting the “Attach” button and browsing to select the file.

6. Click on the “Send” button, and the file will be split into as many messages as necessary, each containing a piece of the photo or file. A 500KB file will need five messages.

7. When you send the file, your recipient should receive all of the e-mails that you have sent. Outlook Express will automatically join all the pieces together after all the pieces are received, and he will have just the one message with the complete attachment.

Remember, on a dial-up Internet connection, a 500KB photo may take 10 minutes for you to send, while it may take five minutes to download.

Because of all the problems with viruses and Trojans attaching themselves to e-mails, the recipients should be sure to scan the attachment for viruses/Trojans before they view it. You would not knowingly send an infected file, but it is better to be on the safe side.

Richard Heller is an independent computer specialist who specializes in repairs, installation, upgrades, technical support, Internet sharing, data recovery and diagnostics. If you have any computer or service-related questions, please send them to The Rock River Times or e-mail technorh@mindspring.com.

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