City Council to meet every other week beginning Jan. 12

Staff Report

Rockford aldermen voted Dec. 29 on the final resolution to adjust the city council and committee schedules to alternating weeks. Effective Jan. 12, 2015, committee meetings will be held on the second and fourth Monday of the month and will start at 5:30 p.m. City council will be held on the first and third Monday of every month and will start at 6 p.m.

In addition to a change in frequency and the starting time for committee meetings, the individual meetings, which have traditionally been held in small conference rooms in City Hall, will move to Council Chambers and will meet successively with all aldermen invited to attend and participate in all three meetings; only those aldermen assigned to the committee will have voting privileges on the agenda items.

The regular order of business on committee nights will be: Call to Order, Invocation, Pledge of Allegiance, Public Speaking, Planning and Development, Code and Regulation, Finance and Personnel and then adjournment. Council meetings will maintain their traditional order of business.

City staff have also been working with council members to implement an electronic agenda and records system through use of E Agenda. E Agenda is an enterprise-wide, browser-based tool that is being used to prepare reports, agendas, review information and create committee and council agendas. E Agenda, in tandem with the iPads council members were issued in the late fall, will allow council members to have more information that is efficiently stored and easily accessible.

Both city council meetings and committee meetings will be televised through Comcast channel 17. City council will maintain its 6 p.m. start time and committee meetings will start their broadcast at 5:30 p.m. The new E Agenda will also allow staff to provide streaming media of the council and committee meetings and to maintain the meeting minutes online, which will allow for complete visibility of staff, council and committee activity.

Posted Dec. 30, 2014

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